The Email Signature Handbook
Toggle navigation

Top 5 GDPR Email Disclaimer Examples

A GDPR email disclaimer example

Creating a dedicated GDPR email disclaimer is a great way of offering an extra level of trust to any recipients you send emails to in the EU and EEA. It shows that your organization has a clear GDPR policy in place and that you conform to the high standards expected of this regulation. But what text should you include in your disclaimer?

Below are the top 5 GDPR email disclaimer examples we’ve created that you can use for your own company purposes.


[Company] is 100% compliant with the General Data Protection Regulation (GDPR) .To learn more about how we collect, keep, and process your private information in compliance with GDPR, please view our privacy policy. This policy was last updated on [date/month/year].


Under the General Data Protection Regulation (GDPR) (EU) 2016/679, we have a legal duty to protect any information we collect from you. Information contained in this email and any attachments may be privileged or confidential and intended for the exclusive use of the original recipient. If you have received this email by mistake, please advise the sender immediately and delete the email, including emptying your deleted email box.


Any email and files/attachments transmitted with it are confidential and are intended solely for the use of the individual or entity to whom they are addressed. If this message has been sent to you in error, you must not copy, distribute or disclose of the information it contains. Please notify us immediately and delete the message from your system.


[Company] is committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. If you have any questions related to our GDPR compliance, please contact our Data Protection Officer or make a Data Subject Access Request.


You are receiving this email because you opted in to receiving xxxx emails from [Company]. If you would rather not receive this type of communication, please click here to unsubscribe or click here to adjust your preferences.


Centrally create GDRP email disclaimers

The larger your organization is, the harder it is to enforce a GDPR email disclaimer policy for all messages. You want to ensure that all disclaimers contain relevant information and include appropriate opt-out hyperlinks for unsubscribing if necessary. It is the responsibility of all organizations to ensure that each employee has a compliant email disclaimer anyway and the best way to do this is to centrally manage this process.

With Exclaimer email signature solutions, you can ensure that all users’ corporate emails consistently have a professional and legally compliant disclaimer that showcases your GDPR compliance. This means you’ll never have to worry about any employee not using an appropriate GDPR email disclaimer when contacting any EU/EEA individual or business.

Tell me more

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

Learn More Start your Free Trial




Recommended reading

Free Email Signatures for Dummies guide.

Get a free copy of our official Email Signatures for Dummies guide

Exclaimer and email signature software.

Comply with disclaimer law with email signature software from Exclaimer

Print this page